Privacy Policy

Privacy Policy & Accessibility statement

Bright Bots Privacy & Data Protection Policy
Effective Date: 05/06/2024

At Bright Bots, we believe in the power of technology and education to uplift and inspire the next generation. As a nonprofit organization working directly with youth, we are deeply committed to protecting the personal information of every child, parent, educator, and partner we work with. This policy outlines how we collect, use, share, and protect information, and ensures we comply with all applicable data protection laws — including the Children’s Online Privacy Protection Act (COPPA).

1. Our Commitment to Your Privacy

We understand the responsibility that comes with collecting and managing youth data. That’s why we commit to:

Collecting only what’s necessary for educational, operational, safety, and reporting purposes.

Keeping all personal data secure and confidential.

Being transparent with parents, guardians, and participants.

Never selling or renting personal data to third parties — ever.

2. Information We Collect

We may collect the following categories of data:

Participant Information: Names, ages, schools, grade levels, emergency contacts, and parental/guardian consent.

Educational Data: Pre- and post-program assessments, activity participation, learning progress, and feedback.

Media Content: Photos, videos, or recordings — only with explicit consent.

Technology Use: When applicable, IP addresses, usage patterns, and interaction data from our digital learning platforms or registration systems.

3. COPPA Compliance – Protecting Children Under 13

Bright Bots fully complies with the Children’s Online Privacy Protection Act (COPPA), which protects the privacy of children under age 13.

We do not knowingly collect, use, or disclose personal information from children under 13 without verifiable parental or guardian consent. Any online forms, applications, or digital tools used in our programs are designed with youth privacy in mind.

Parents/Guardians have the right to:

Review the personal data we’ve collected from their child.

Request corrections or deletion of that data.

Withdraw consent at any time and discontinue participation in data-driven activities.

To exercise these rights or for COPPA-specific concerns, parents can contact our Data Compliance Team directly (contact details below).

4. How We Use the Data

Data is used strictly to:

Manage and enroll youth in programs safely and efficiently.

Track educational progress and measure impact.

Provide updates to parents/guardians about participation.

Report aggregated and anonymized outcomes to funding partners or stakeholders.

Share success stories — only with prior media release consent.

5. Sharing of Information

Bright Bots does not sell or rent data to any outside parties. Data may be shared under the following limited conditions:

With parents/guardians for transparency or safety.

With program partners or educational institutions for impact reporting (anonymized unless consent is given).

With authorities, only when legally required (e.g., for safety or legal compliance).

All third-party vendors (e.g., database systems or cloud platforms) are required to meet strict data protection and confidentiality standards.

6. Data Security Measures

We use advanced digital and physical safeguards to protect your information, including:

Encrypted storage systems and secure servers.

Password-protected staff access.

Staff and volunteers bound by confidentiality agreements and trained in privacy protocols.

Regular reviews of data access and security infrastructure.

7. Data Retention

We retain personal data only as long as necessary for program fulfillment, safety, evaluation, or legal obligations. Media content and participation records are typically retained for up to 3 years, unless anonymized for research or archival purposes.

8. Your Rights & Contact Information

Bright Bots believes in full transparency and your right to control your information. If you have questions, concerns, or would like to:

Access or update data about yourself or your child

Withdraw consent or request deletion

Inquire about this policy or our COPPA compliance

Please contact us at:

Bright Bots Data Compliance Team
Email: [email protected]

We are proud to serve youth and families and promise to uphold your trust by protecting your information with care and integrity.

Accessibility Statement for Bright Bots

Effective Date: 05/06/2024

At Bright Bots, we are committed to ensuring digital accessibility for all people, including those with disabilities. As an organization that serves youth and families from diverse backgrounds, we believe everyone should have equal access to information, opportunities, and support — both in-person and online.

We are continually improving the user experience for everyone and applying the relevant accessibility standards as outlined by the Web Content Accessibility Guidelines (WCAG) 2.2, Level AA.

Our Commitment to Accessibility

Bright Bots is actively working to ensure that:

All text is readable and understandable.

Navigation is clear and consistent across pages.

Content is accessible via screen readers and keyboard-only navigation.

Color contrast meets WCAG 2.2 standards.

Interactive elements (such as forms and buttons) are operable without a mouse.

Videos and media include captions or transcripts where applicable.

Standards We Follow

This website endeavors to conform to the WCAG 2.2 Level AA guidelines, which are recognized as the international standard for web accessibility. These guidelines explain how to make web content more accessible for people with a wide range of disabilities, including:

Visual impairments

Hearing impairments

Mobility limitations

Cognitive and learning challenges

Ongoing Improvements

Accessibility is not a one-time effort — it is a continuous commitment. We are working with developers, designers, and accessibility experts to:

Conduct regular accessibility audits.

Remediate known issues as they arise.

Train our team on inclusive design practices.

Feedback and Support

We welcome your feedback on the accessibility of the Bright Bots website. If you encounter any barriers or have suggestions for improvement, please reach out

Accessibility Tools and Tips

If you’re having trouble using our website, consider the following tools that may help improve your experience:

Screen readers such as NVDA (Windows) or VoiceOver (Mac/iOS)

Browser extensions like Read Aloud or Color Enhancer

Zoom/magnification tools available in your device’s accessibility settings

Third-Party Content

Some pages on our website may link to or embed content from third-party platforms (e.g., YouTube, Eventbrite, Google Forms). While we strive to ensure all experiences are accessible, we do not control the accessibility features of these external sites. We recommend reviewing their accessibility statements individually.

Bright Bots is committed to digital inclusion — because everyone deserves equal access to learning, opportunity, and growth.

Terms of Use for Bright Bots

Effective Date: 5/23/24
Last Updated: 3/08/25

Welcome to the Bright Bots website. By accessing or using our website, online tools, services, or content, you agree to be bound by the following Terms of Use. These terms are designed to protect our organization, our users, and the youth we serve. If you do not agree with these terms, please do not use our site or services.

1. Acceptance of Terms

These Terms of Use apply to all visitors, users, and others who access the Bright Bots website or engage with our digital services. Your use of the site constitutes your agreement to comply with these terms and all applicable laws and regulations.

2. Use of Website and Services

Bright Bots provides this site and its contents for educational, informational, and program-related purposes only. You agree to use the site responsibly and only for its intended purpose.

You agree not to:

Misuse, hack, or disrupt the website or its services.

Submit false or misleading information during program registration or communications.

Upload content that is harmful, unlawful, or violates the rights of others.

Impersonate any person or entity or misrepresent your affiliation.

3. Intellectual Property

All content on this site — including but not limited to text, graphics, logos, images, videos, and software — is the property of Bright Bots or its partners and is protected by intellectual property laws. You may not reproduce, republish, or reuse content without written permission.

Educational resources provided for participant use may be shared or downloaded for personal, non-commercial use only.

4. User Submissions and Media

If you submit photos, videos, testimonials, or any other content to Bright Bots (via forms, email, or uploads), you grant us a non-exclusive, royalty-free, perpetual license to use, display, and publish that content for educational or promotional purposes — unless otherwise stated in writing.

All youth media is used only with verified parental or guardian consent.

5. Privacy and Data Protection

Your privacy is important to us. Please refer to our Privacy & Data Protection Policy for full details on how we collect, use, and protect your data — including compliance with COPPA (Children’s Online Privacy Protection Act) for users under age 13.

6. External Links and Resources

Our website may include links to third-party sites or services (e.g., YouTube, Eventbrite, Google Forms). Bright Bots is not responsible for the content or accessibility of external sites. Users should review third-party policies separately.

7. Limitation of Liability

Bright Bots is not liable for:

Any indirect, incidental, or consequential damages resulting from your use of or inability to use the site.

Errors or inaccuracies in content, delays, or interruptions in site functionality.

Unauthorized access to user data, despite reasonable security measures.

All information is provided “as is” and without warranties of any kind.

8. Program Participation Terms

Additional terms may apply to in-person or virtual programs (e.g., parental consent, waivers, media releases). Participation in Bright Bots programs requires agreement to those terms at the time of registration.

9. Changes to Terms

We may update these Terms of Use from time to time. Any changes will be posted here with an updated “Effective Date.” Continued use of the site after changes constitutes your acceptance of the revised terms.

10. Contact Us

If you have any questions about these Terms of Use, please contact.

Thank you for supporting Bright Bots and helping us create safe, inclusive spaces for youth to grow, learn, and thrive.